Handbook

Welcome

Welcome to AIM Gymnastics. We have locations in Ajax, Belleville, and Pickering, Ontario. Our vision is to provide safe and enjoyable programs for all ages and fitness levels that foster development of the mind and body. We strive to encourage and support our athletes to achieve their goals and reach their full potential. We are very happy to have your family with us.

Privacy Policy

AIM Gymnastics is committed to protecting the privacy, confidentiality, accuracy and security of the personal information that it collects, uses, retains and discloses in the course of conducting business.

Memberships

Memberships are required per student to enroll in an AIM Gymnastics class, camp, or event. Upon registration, all students are Classic members and may be upgraded at any time. Our Platinum membership is our way of thanking families for their continued support and participation in the events at AIM Gymnastics. There is no limit as to how many discounted camps or events your child can enjoy throughout the year and is transferrable between locations.

$45+HST/student per season
Valid July 1-June 30 each year, renewable annually on July 1
Includes mandatory, non-refundable Gymnastics Ontario registration fee, valid July 1-June 30 annually
$20 off birthday parties
10% immediate family member/multi-class discount (2-3 classes), 15% discount (4+ classes)
Flexibility of completing makeup classes at any location
Valid for all classes, camps, and events throughout the year – no separate registration fee required for various AIM Gymnastics programs

$65+HST/student per season
Upgrade is renewable annually
Includes mandatory, non-refundable Gymnastics Ontario registration fee, valid July 1-June 30 annually
10% off camps
$45 off birthday parties
25% off movie nights
10% immediate family member/multi-class discount (2-3 classes), 15% discount (4+ classes)
Flexibility of completing makeup classes at any location
Valid for all classes, camps, and events throughout the year – no separate registration fee required for various AIM Gymnastics programs

Recreational Classes

Our Recreational Gymnastics, Ninja, and Trampoline programs aim to introduce children of all ages to the many benefits of sports in a safe, fun, and clean environment with our safety-certified coaches.

55 minutes:
- Tall & Small (Walking-3 years)
- Junior Gym (3-5 years)
- Gymnastics (5-15 years)
- Advanced 1 Gymnastics (6+ years)
- Ninja (5-12 years)
- Trampoline (5-15 years)
- Tumble & Trampoline (5-15 years)
- Adult Gymnastics (16+ years)
1 hour, 55 minutes: Advanced 2 Gymnastics (6+ years)

Athletes should wear a gymsuit, t-shirt, shorts, track pants, or fitted leggings
Club t-shirts can be custom ordered through the front office
Bare feet are required
Long hair must be tied back and all jewelry removed
Please no belts, buckles, denim, loose strings, or any clothing that may pose a safety hazard in the athlete’s participation in class
All gymnasts waiting for class to begin may sit with their parents/guardians in the viewing area

Parents are welcome to watch classes from the parent viewing areas.
Please do not enter the gym area unless you are registered and participating in a Tall & Small class. It becomes very distracting and is a safety issue that we must strictly enforce.
You may speak with your child’s coach before or after class, or at a time that is convenient for you both. You may also leave a message for the coach at the main office.

Students are asked to bring water in a non-glass container for water breaks during class. We also sell bottled water in the front office.
While our facility offers spectators the benefits of open viewing, we ask that parents refrain from entering the gym during class times, unless registered and participating in a Tall & Small class. This can present a challenge for our coaches as they strive to capture and hold the attention of the children in their groups.
As parents and caregivers ourselves, we appreciate your enthusiasm and encouragement toward your children. For athletes to achieve their full potential – including, mastering a new skill, taking turns with their peers, or learning to take instruction – they need to focus on the coach. Coaching from the viewing area inhibits the coaches’ ability to hold the athletes’ attention, which can present a safety issue as well as be disruptive to the rest of the class. We appreciate your cooperation.

POLICIES

Upon enrollment, a digital signature agreement to all policies is required.

At AIM Gymnastics, we take the protection of your privacy seriously. We reserve the right to change this Privacy Policy at any time. By visiting and using this website, you agree to the terms and conditions of this Privacy Policy. By providing any information on our site, you expressly consent to our use and disclosure of your personal information in accordance with this Privacy Policy.

AIM Gymnastics’ primary goal in collecting personal information is to improve your experience. We may use your personal information to contact you regarding your inquires or usage of our services, or to provide requested services to you. We will not collect any personal information from you unless you choose to provide it to us. AIM Gymnastics will not sell any customer information.

Monthly fees are due on the 1st of each month. Monthly payments will be withdrawn on the 1st of each month via the payment method on file. If you wish to pay by another method, the payment must be received before the 1st of each month or the payment method on file will be charged. By registering, you are agreeing to make monthly payments on the 1st of each month either via pre-authorized monthly withdrawals or via another payment method in the office before the 1st of the month. I understand and agree that if I am late with a payment, that AIM Gymnastics has the option to require pre-authorized credit card or bank account payments from that point forward.

All overdue transactions will be subject to a $20.00 late fee. All declined or unprocessed payments will be subject to a $25.00 fee. Recreational accounts that are two weeks overdue will not be considered active and students will be dropped from class(es). Accounts that become 30 days overdue will be considered for collections action. AIM Gymnastics requires seven (7) days written notice to AIM Gymnastics of any intent to discontinue.

Monthly fees are subject to change every calendar year in January. This applies to all programs.

Drop off/pick up: Students under the age of 13 may not be dropped off outside of the building. For any students picked up late, you will be subject to a $1.00/minute late fee payable directly to the child’s coach upon pick up.

We will issue a makeup class for any missed recreational class. If AIM Gymnastics cancels a class for any reason outside of a stat holiday (weather, class cancellation), we will issue two makeup classes. After a class has been missed, please contact the office to schedule a makeup. Students may participate in any class that is within the same age group and the same time length as the missed class. Makeup classes may be scheduled at any location. Please note that students must be currently enrolled to do makeup classes. Makeup classes carry no cash value, cannot be used in lieu of payment for class, and will not be refunded if they go unused.

Recreational students are welcome to transfer to a different class at anytime, providing that there is an opening in the class. We require written notice for all class change requests, either via e-mail or through a form in the front office.

To withdraw from a recreational program at AIM Gymnastics, we require 7 days written notice. Fees are due for this 7 day period. You may submit written notice by e-mail or through a form in the front office.

In the case of a recreational withdrawal, AIM Gymnastics will refund any tuition that has been pre-paid for that month, less the 7 days written notice period. This will only apply if the rest of the account is up to date and in good standing.

AIM Gymnastics does not issue refunds for: 1) Gymnastics Ontario registration fee, 2) unused makeup classes, 3) statutory holidays, or 4) classes cancelled due to weather, power outage, or other means beyond our control. In the case of stat holidays and facility closures, makeup classes will be provided.

Photographs and video may be used for promotional purposes for AIM Gymnastics, including our website, e-mails, bulletin boards, newsletters, and social media, as well as teaching tools by coaches.

The lost and found is located in the lobbies. The items are donated on a monthly basis. AIM Gymnastics is not responsible for lost or stolen items.

AIM Gymnastics is committed to providing a safe and healthy environment free from harassment, intimidation, and disruptive behaviour for all of our members and employees.

BIRTHDAY PARTIES

Celebrate your big day with us! We offer the following gym themes: Gymnastics (all locations), Ninja (Ajax only), and Bounce (Pickering only).

1 hour in the gym
45 minutes in the party room
Party host for set up and clean up
Plates, cups, napkins, cutlery
Invitations
Party favours for all guests
Birthday t-shirt
Personalized birthday certificate

Parties are $295+HST for up to 15 guests.
Additional guests (up to 25) may be added for $12.50+HST each.
$50+HST deposit required to book the party day and time.
AIM member discounts:
- Platinum members – $45 off
- Classic members – $20 off

We do not provide food, drinks, or dessert. Please ensure all food and desserts you are bringing into the facility are nut-free. Please bring a cake knife or any other utensils you may require.

You will have access to the party room the entire 1 hour and 45 minutes of your birthday party.
No tape may be placed on the walls for additional decorations.
We do not allow the use of piñatas or confetti.
There may be a party immediately following yours, so it is very important the party room be vacated promptly, in order for the host to have time to clean the room for our next guest. Your cooperation is greatly appreciated.

A $50+HST non-refundable deposit is required upon booking. A minimum of 30 days notice is required to transfer your deposit to another party date. This deposit may not be transferred to any other program or event.

CAMPS

AIM Gymnastics camps are offered at various points throughout the year, with full- and half-day events, as well as extended care options.

Summer Camps
P.A. Day Camps
March Break Camp
Winter Camp
Easter Camp

Cancellations more than two weeks prior to the day/week of camp you have signed up for: Full refund, minus the Gymnastics Ontario registration fee
Cancellations within two weeks of the day/week of camp you have signed up for: Full refund, minus a $50 cancellation fee and the Gymnastics Ontario registration fee
If the day/week of camp you have signed up for has already begun: No refund

Transfers to a different day or week of camp may be completed at anytime, providing there is space in the desired camp.

Events

Join us for special events throughout the year, including:

Movie Nights
Recreational Meet
Open Houses
Private lessons
School group and field trip visits
Drop in programs

COMMUNICATION

We offer online registration for all classes, camps, birthday parties, and events. If you already have an account with us, please use the online parent portal for all subsequent registrations.

Email: Our main method of communication is email. If your information has changed, please update your portal or inform the office.
Newsletters: We send e-mail newsletters to all current members. Please let us know if you are not receiving them, as they contain important information, such as: priority registration links, closure dates, required permission forms for upcoming events, and more.

Flyers: Flyers for all upcoming events and programs are available near the front office.
Handouts: We hand out a monthly event flyer in class that contains the information included in our newsletters. We may also provide permission forms and other important documents.
Bulletin boards: The informational boards around the facilities will provide the most up-to-date flyers for camps, birthday parties, and more.

The WAG Coordinator will communicate via email and the competitive bulletin boards in the lobby. Please ensure the e-mail address on file is up-to-date.

Recreational Director – recdirector@aimgymnastics.ca
Marketing Director – marketing@aimgymnastics.ca
Office Director – ajax@aimgymnastics.ca, belleville@aimgymnastics.ca, pickering@aimgymnastics.ca
Ajax Recreational Coordinator – ajaxrec@aimgymnastics.ca
Belleville Recreational Coordinator – bellevillerec@aimgymnastics.ca
Pickering Recreational Coordinator – pickeringrec@aimgymnastics.ca
WAG Coordinator – pickeringwag@aimgymnastics.ca
WAG Meet Director – director@aimgymnastics.ca

COMPETITIVE PROGRAM

We offer Women’s Artistic Gymnastics (WAG) at our Pickering location.

Mini PreTeam: Ages 4-6. Entry level for our youngest athletes. Athletes will participate in 1 showcase event per season. Group trains 4 hours per week.
PreTeam: Ages 6-9. Working on preparing the skills required for the Xcel and Optional programs. Athletes will participate in 1 showcase event per season. Group trains 8 hours per week.

Xcel is for the athletes looking to stay in the sport, but who are not interested in following the optional technical requirements. Athletes will perform at 1-3 showcase competitions and will do optional routines with their choice of elements. Xcel gives the athletes the freedom to achieve more on certain events.

Xcel Gold, Silver, or Bronze levels. Athletes will compete at 2-4 competitions per season.
Xcel Gold athletes (ages 9-10) will compete with the goal of moving to Level 6 the following season.

Ages 9+. Group trains 16 hours per week, with additional hours possible in the summer.

Levels 6 and up: 3 qualifiers with the potential to qualify to Provincial Championships.
Level 6 and ages 14+: Option to compete at tour selection with the potential to earn a spot on the Ontario tour team.
Level 7 and ages 12+: Potential to be named to the Ontario team to compete at Eastern Championships.
Level 9+: Potential to qualify for National Championships.

COMPETITIONS

For any competitions or showcase events, the program coordinator will communicate any modified and/or cancelled training. Coaches reserve the right to keep athletes from competing if they are unprepared in any way and at any level.

Under no circumstance may a non-participant enter the competitive floor area. In extreme cases of serious injury, a parent/guardian will be invited to be present during first aid treatment.
Parents/guardians and athletes are not permitted to address any judging or other meet official during a competition. Any concerns, questions or comments may only come from a registered coach. Gymnastics Ontario has set standards by which coaches may address judges and meet officials. Not only can an athlete be disqualified, but the entire team may be disqualified from that and other competitions that season. All judges and officials must be treated with respect.
All competing athletes must remain on the competition floor during the awards ceremonies until the last award for that session is given. It is important to support your team and fellow athletes.
Athletes are not permitted to bring any electronics (i.e. mobile phones, iPads, etc.) on to the competition floor at any time.
Athletes will not be able to participate in competition if they are ill with a fever, diarrhea, or vomiting.
No athlete may leave the competition floor to talk with people in the viewing area until the last competitor of that session has performed. This means athletes are responsible for their grip bags, warm up clothing, etc. Failure to abide by this rule can result in athlete disqualification by the meet director or head judge.
While waiting for a rotation to be called, athletes may have a light snack (ie. an orange), but only if food is allowed on the floor.
Athletes must ask the judges at her most recent event for permission to leave the floor for a washroom break.
Protests are permitted only at the Provincial Artistic Qualifying Competition level and can only be initiated by a registered club coach. If and when the coach feels a protest is necessary, the coach will approach the parents of the gymnasts to pay the protest fee (usually $30). Protests are rarely successful and are usually ruled in the judge’s favour, however the outcome can rule in the gymnasts favour if it is regarding faulty apparatus or missed technical elements.

TRAINING

Regular attendance is important for competitive athletes to benefit from training sessions. This includes summer months. Families are requested to notify the club/coaches in advance if an athlete is going to miss a practice.

Drop off and pick up: The athlete must be picked up promptly when class ends. If your child is picked up late, you will be charged a late fee of $1.00 per minute, payable directly to the coach upon pick up. This also applies to early drop off. All athletes age 13 and under must be dropped off and picked up inside the gym.

The yearly training fees are prorated to include the following: Four weeks vacation for the athletes, all long weekends (all stat/civic will be off), time for team building activities, time off after competitions, and all competitions we host. Failure to attend 75% of your scheduled training may result in removal from our competitive program.

Snack breaks will be scheduled for competitive groups that train more than 3 hours at a time. Total break time is approximately 15 minutes. Athletes who train less than 3 hours will receive a 5 minute break during their practice to grab a drink and a small snack. Please ensure all food and drinks are nut-free. Athletes are welcome to use our microwaves and fridges. Please no glass containers in the gym.

If a competitive athlete misses a regularly scheduled training, a makeup class and/or refund will not be provided. In the case that a group training day is cancelled, we will schedule a makeup class for the whole group. If an athlete is unable to attend the group makeup class, an additional makeup classes and/or refund will not be provided.

All closures and the date of the makeup class will be communicated by the program coordinator via e-mail.

Group placement is carefully determined by the program coordinator, in consultation with the team, to ensure the best experience for each athlete. Further discussions about athlete placement must take place with the program coordinator.

In the case that an athlete moves to another competitive group during the season, training hours may change, and fees may increase or decrease accordingly.

Competitive athletes are expected to be clean and neat at the gym and during competitions. Gymsuits should not be worn twice in a row without being washed. Body suits must be one piece with no skirts attached. Athlete’s hair (if long) should be tied back securely or be short in length. Bobby pins are not permitted in the gym as they fall out and are a safety concern. Bare midriffs are not permitted. Improper dress may result in the inability to participate until proper training attire is attained.

Competition Attire: All competitive athletes will be required to own a competitive uniform, which consists of a club training suit, a competitive leotard suit and a warm-up suit. These are ordered through the club and payment for attire is required at time of order. Competition hair protocol is pulled back and out of the face.

Additional attire and fees: Depending on your athlete’s level, you may be required to purchase the following items. Please note that styles for training suits, competitive leotards, and warm up suits may change year to year, requiring new purchases.

Club training suit – $60-100
Competitive leotard – $150-250
Competitive warm up suit – $150-200
Competitive team bag – $50-150
Meet entry fees – $75-150 per meet
Grips – $80
Training leotards – $40-80
Routine choreography (approximately every 2 years) – $150-250
Hotel and travel costs, as required
Coaches expenses – varies based on travel distance, number of participating athletes, and more

There will be in-house testing of skills, flexibility, strength, and coordination designed for the individual competitive athlete’s level and age. Athletes will be required to meet a percentage of achievement in order to remain in the competitive program. Attendance will also be factored into the above testing.

Training, private lessons, or any other instruction at other facility is not allowed for competitive athletes.

EXPENSES

The competitive training season runs from July to June. Prior to a new season beginning, all fees from the previous season must be paid in full. Athletes with any fees two weeks past due throughout the season will be suspended until paid in full. An additional $20.00 late fee will be billed for overdue fees.

Competition fees will be collected at time of meet registration. Families will be notified of the due date and competition fee amount in advance by e-mail. Any past due transactions will have a $20.00 late fee applied.

Payments will be withdrawn on the due date by MasterCard, VISA, or bank account. If you wish to make a payment via another method, you may do so in the office, over the phone, or through the online portal (on our website – ‘Portal’ in the top right hand corner) before the due date. Required with the 1st monthly payment of the year will be the annual registration fee for Gymnastics Ontario. Please note that tuition fees are due on or before the 1st of every month to avoid a $20.00 late fee. All other due dates will be communicated by the office and/or your program coordinator.

Monthly fees are subject to change every calendar year in January. This applies to all programs.

If a competitive family does not agree to put a credit card on file, AIM Gymnastics requires a $200 security deposit. This is to be paid before an athlete can begin training.

Registration fees are valid annually July 1-June 30 and must be renewed into the next season. Below are the 2025-26 fees that include the Gymnastics Ontario insurance and program fees and annual administrative fee:

Recreational: $45.00+HST
Invitational: $187.25+HST
Provincial: $312.50+HST
National: $412.25+HST

Families of competitive athletes who participate in an event are required to share equally in the expenses incurred by the coaching staff. Coordinators and coaches make every effort to keep costs down for families by carpooling and sharing hotel rooms. Coaches expenses include, but are not limited to, mileage, accommodations, coaching time, and meals for competitions, training camps, workshops, etc.

The cost of all coaches’ expenses will be totaled, and equally divided amongst all participating athletes at that event. Coaches expenses will usually be invoiced to you within 2 weeks of an event. Expenses are required to be paid by the due date indicated in the invoice notice.

Depending on your athlete’s level, you may be required to purchase the following items. Please note that styles for training suits, competitive leotards, and warm up suits may change year to year, requiring new purchases.

Club training suit – $60-100
Competitive leotard – $150-250
Competitive warm up suit – $150-200
Competitive team bag – $50-150
Meet entry fees – $75-150 per meet
Grips – $80
Training leotards – $40-80
Routine choreography (approximately every 2 years) – $150-250
Hotel and travel costs, as required
Coaches expenses – varies based on travel distance, number of participating athletes, and more

Discounts will be applied to competitive training fees in the following circumstances. One discount per athlete.

Multi-athlete families where there are 2 or more athletes from the same family – 10% discount applied to the second and subsequent athletes, at the lowest fee rates
First responders (police, fire, EMT, or paramedic)/military families – 10% discount. Please bring ID to the office.
Certified coaches who are also athletes – 10% discount
Coaches’ dependents – 10% discount

All monies owing from the previous season must be paid in full prior to the commencement of the new competitive season. No athlete will be permitted access to our facilities until prior outstanding fees and other monies are paid in full.

If applicable, upon registration, a security deposit of $200.00 is owed for the first competitive athlete in a family that does not put a credit card on file. Any subsequent children in the same family enrolled in the WAG program are required to pay $100.00 per athlete. Should this security deposit fall below the set amount, a request will be made to return the security deposit in full. The amount of the security deposit remaining on June 30th each season will be rolled-over for July 1st registration.

Deductions from the security deposit will be made for the following reasons:

Unpaid fees, returned cheques, and NSF charges
Unpaid meet fees
Late payment and late registration charges
Any and all outstanding amounts including, but not limited to, uniforms, travel expenses, etc.

Security deposit return: The security deposit is refunded at the time of withdrawal from the program. Time must be given before the refund is issued in order to ensure that all commitments are met and all monies owing are paid in full.

All unprocessed payments must be replaced by a MasterCard, VISA, debit, or cash payment. If the payment has not been replaced within a 14 day period, the athlete will be suspended until the account has been made current. A $25.00 charge will be due for all unprocessed payments. If an account has had three unprocessed payments in a calendar year, we will no longer accept payments by bank draft. Another form of payment (MasterCard, VISA, debit, or cash) must be provided for all subsequent transactions.

COMPETITION VOLUNTEERS

All competitive families are required to volunteer at the competitions we host each year. Volunteer shifts may be 2-8 hours per competitive athlete, per competition we host, and we may host up to 3 competitions per year.

Please contact our Meet Director at director@aimgymnastics.ca if you have any questions.

An electronic sign up sheet will be e-mailed to all participating families prior to the event and volunteer positions are first come, first serve. Volunteers must be at least 16 years of age. Positions may include judges’ assistants, kitchen assistants, maintenance, admissions, and more. The volunteer must be in attendance the entire time of the shift, or fees may be applied. Please plan meals accordingly during a volunteer shift.

If an athlete joins the competitive program mid-season and the athlete’s group has already volunteered that season, the athlete’s family will be required to volunteer at another competition AIM Gymnastics is hosting that season, providing we are hosting at least one more competition.

Volunteer coordinators: Coordinator positions in certain areas such as scoring, music, or announcing may be available. As a coordinator, one month of fees will be credited to your account for the next season.

Food donation sign up: An electronic sign up sheet for food item donations will also be available prior to a competition. Please note that we aim to be a nut-free facility.

Please be mindful that some athletes and/or parents may be nervous. Being approachable and upbeat will ensure a positive experience for our guests. The volunteer must be in attendance the entire time of the shift, or fees may be applied. At no time is a non-working attendee permitted to enter the competition area.

Athlete volunteers: Any athletes volunteering as a judges assistants or handing out awards are required to wear AIM Gymnastics attire.

If you are unable to volunteer, a fee of $200.00 will be applied. If you are not signed up at least one week prior to the event, a fee of $225.00 will be applied. If you sign up and do not show up for your scheduled volunteer shift, a fee of $250.00 will be applied. Please contact our Meet Director at director@aimgymnastics.ca if you have any questions.

WITHDRAWAL

A minimum of 7 days notice must be given in writing to the office to withdraw from the program. Fees are owed for this 7-day period. If there are additional monies owed to the club, the balance will be charged to the payment method on file to settle the account.

Competitive programs: Withdrawal from the competitive program prior to June 30th each season will be subject to a $100.00 early withdrawal administration fee. Any monies owing to the Club will be deducted from the security deposit prior to refund. Once deductions, if any, have been made from the security deposit, the remainder is returned. Time must be given before the refund is issued in order to ensure that all commitments are met and all monies owing are paid in full. If there are additional monies owed to the club beyond what the security deposit covers, the balance will be charged to the payment method on file to settle the account.

PARENT/GUARDIAN ROLE

Research indicates that parents are their children’s most important role models. With this comes incredible responsibility as it relates to a number of different situations, including a child’s sport experience. It is essential that parents, as well as coaches, teach children the meaning of fair play, mutual respect, understanding, and patience while participating in a sport. We encourage parents/guardians to focus on the FUN aspects of the sport and how it contributes to the development of their children’s self-esteem, physical, and moral development, and overall sense of accomplishment.

Gymnastics Ontario is the governing body of our sport. They, along with host clubs, have a great deal of behind the scenes work that is required to host competitions, training camps, etc. If you have any questions, please contact your coach or program coordinator first. If it is necessary, the club will then contact the appropriate person at another organization for clarification.

Try us for free!

We offer a free trial recreational class to all new students. Explore the program, meet our coaches, and discover the joy of gymnastics.